Glossary and Abbreviations

Annual Monitoring Report (AMR)
Produced by the Council to provide an assessment of the progress made against targets and the performance of policies. The monitoring period is April to March.

Adoption
The formal process by which the LDF documents become valid and replace the previous Local Plan.

Area Action Plans (AAP)
Area Action Plans are used to provide the planning framework for areas where significant change or conservation is needed. A key feature of Area Action Plans will be the focus on implementation. They will deliver the planned ‘growth’ areas and resolve conflicting objectives in the areas subject to the major development pressures.

Community
A generic term which includes all individuals (including the general public) and organisations external to the Council. It includes the statutory and other consultees (stakeholders).

Core Strategy
The Core Strategy sets out the key elements of the planning framework for the area. It is comprised of a spatial vision and strategic objectives; a spatial strategy, core policies and a monitoring and implementation framework with clear objectives for achieving delivery. Once adopted, all other Development Plan Documents must conform to it.

Development Plan
The statutory development plan is the starting point in the consideration of planning applications for the development or use of land. Under the new planning system introduced by the 2004 Planning and Compulsory Purchase Act, the development plan will consist of Regional Spatial Strategies prepared by the regional planning bodies (now revoked); and Development Plan Documents prepared by the District Council, with Minerals and Waste Development Plan Documents, prepared by County Councils

Development Plan Documents (DPD)
The Local Development Framework is partly comprised of Local Development Documents. This includes Local Development Framework Development Plan Documents, which in turn comprise the Core Strategy, Site Allocations, Area Action Plans, Proposals Map, General Development Control Policies.

Early Involvement Stage
See Options Stage

Examination
See Independent Examination.

General Development Control Policies
These are policies which set out criteria against which planning applications for development and use of land and buildings will be considered. Such policies will ensure that development accords with the spatial vision and objectives set out in the core strategy.

Head of Planning and Environmental Services
The leading officer in the Council’s Development Management section who is responsible for determination of the majority of planning applications as set out in the Council’s Scheme of Delegation.

Horsham District Community Partnership
A voluntary grouping of public, private, voluntary and community organisations and individuals that is responsible for preparing the Sustainable Community Strategy. The Strategy outlines the needs and priorities of the people living and working in the District, and also shapes the activities of the organisations within the Partnership to fulfil those needs and priorities.

Independent Examination
Undertaken to assess the ‘soundness’ of the Submission Local Development Framework Documents. The examination is held by an independent inspector appointed by the Secretary of State. The final report is binding on the Council. For Development Plan Documents an examination is held even if there are no representations.

Options Stage
This is the first stage in the production of Development Plan Documents which the Council brings possible issues and options for the District into the public domain, in order to generate responses to aid the development of the ‘Preferred Strategy’ development documents, which is a statutory stage of the Local Development Framework preparation for the District.

Joint Area Action Plan
See Area Action Plans (AAP)

Local Action Plan
An action plan produced by the Horsham District Community Partnership identifying the short-term activities and priorities to achieve the visions in the Community Strategy.

Local Development Documents (LDD)
The Local Development Framework will be partly comprised of the Local  Development Documents prepared by Local Authorities. These documents include the Statement of Community Involvement, Supplementary Planning Documents, and Development Plan Documents (the Core Strategy, Site Allocations, Area Action Plans, Proposals Map, General Development Control Policies).

Local Development Framework (LDF)
The Local Development Framework is not a statutory term.  However, it sets out the Local Development Documents in the form of a 'portfolio/ folder’ which collectively deliver the spatial planning strategy for the local planning authority's area. The Local Development Framework will be comprised of Local Development Documents, and Supplementary Planning Documents. The Local Development Framework will also include the Statement of Community Involvement, the Local Development Scheme and the Annual Monitoring Report.

Local Development Scheme (LDS)
This is a public statement of the Council’s programme for the production of Local Development Documents. The scheme will be revised when necessary. This may either be as a result of the Annual Monitoring Report which should identify whether the Council has achieved the timetable set out in the original scheme or if there is a need to revise and/or prepare new local development documents.

Masterplanning
The process of outlining the use of land and the overall approach to the design and layout of a development scheme in order to provide detailed guidance for subsequent planning applications.

Planning Obligations
Legal agreements between a planning authority and a developer, or undertakings offered unilaterally by a developer, that ensure that certain extra works related to a development are undertaken, for example, the provision of highways. These are sometimes called "Section 106" agreements.

Proposals Map
The Proposals Map illustrates, on an Ordnance Survey base, all the policies and proposals in Development Plan Documents (DPD).  It will be revised as new DPDs are prepared and it will always reflect the up-to-date planning strategy for the area.

Preferred Strategy Stage
If considered necessary/ appropriate to carry out this additional stage in preparing documents, it takes into account the comments in the previous consultation stage, having regard to them in the preparation of the Proposed Submission Development Plan Document. The intention is to provide sufficient information to ensure that people can understand the implications of the Preferred Strategy. The aim of the formal public participation on the Preferred Strategy stage is to give people the opportunity to comment on how the local planning authority is approaching the preparation of the particular Development Plan Document and to ensure that the Council it is aware of all possible options before it prepares the 'Proposed Submission’ Development Plan Document which is the next stage in the process and last consultation stage.

Proposed Submission Stage
This is the last consultation stage in the preparation of a Development Plan Document. The intention is to provide sufficient information to ensure that people can understand the implications of the Proposed Submission document. The consultation on the Proposed Submission Development Plan Document is the last stage of consultation before the Submission document is submitted to the Secretary of State for independent examination.

Public Consultation
Either informal or formal processes for involving the community (individuals and organisations external to the Council) in planning processes.  Usually involves the publication of a consultation document which is available for public inspection and comment over a set period (normally six weeks for development plans).

Regional Spatial Strategy (RSS)
Central Government produces Regional Spatial Strategies which, until recently, directed planning in the Regions.

South East Plan
Until recently this formed the Regional Spatial Strategy for the Region, prepared by the South East England Regional Assembly (approved by the Secretary of State) directing planning in the South East, focusing on improvements needed to ensure the region remains economically successful and an attractive place to live. Important issues were addressed, such as housing, transport, economy and the environment, The South East Plan also set the housing requirements for the region. This document has now been revoked and is no longer legally binding on local authorities and other Government agencies in the region.

Scheme of Delegation
In accordance with Government guidance, the Council enables the majority of planning applications, i.e. those that are not contentious, to be determined by the Head of Planning and Environmental Services under officer delegated powers.  Full details of the Scheme of Delegation are set out in the Council's Constitution (which is available on the website – www.horsham.gov.uk).  Examples of delegated decisions include householder developments, changes of use, advertisements and minor commercial development.

Site Specific Allocations of Land
A document detailing the allocations of sites for specific or mixed uses or development.  Policies will identify any specific requirements for individual proposals and all site specific proposals will be identified in the Proposals Map.

Supplementary Planning Guidance/ Supplementary Planning Documents
Under the new planning system, Supplementary Planning Documents will be included in the Local Development Framework and will form part of the planning framework for the area. Supplementary Planning Documents may cover a range of issues, both topic and site specific, which may expand policy or provide further detail to policies in a Development Plan Document.

Soundness
A Development Plan Document is considered sound if it is based upon good evidence and has been prepared in accordance with all the necessary procedures including the measures set out in the authority's Statement of Community Involvement.

Stakeholders
A combination of statutory consultees, as identified in legislation and Government guidance, and other organisations which are identified by the Council as having a 'stake' or interest in the preparation of a development plan.

Statement of Community Involvement (SCI)
Sets out the standards which the plan making authority intend to achieve in relation to involving the community in the preparation, alteration and continuing review of all Local Development Documents (LDD) and dealing with planning applications.  It also sets out how the local planning authority intends to achieve those standards. A consultation statement showing how the local planning authority has complied with its Statement of Community Involvement will be required for all Local Development Documents.

Statutory Consultees
Public, private or voluntary groups and organisations identified in legislation and Government guidance as having an interest in the preparation of a development plan. The Local Authority has to consult with these organisations at each consultation stage of the Local Development Framework.

Strategic Planning Advisory Group (SPAG)
A cross party group of Council members who work with and advise the Cabinet Member for Strategic Planning on planning policy issues.

Submission Stage
The last stage in preparation of Development Plan Documents. The documents are sent to the Secretary of State and an independent examination will be held. Following the successful completion of this process, the DPD may be adopted by the Council.

Supplementary Planning Documents (SPD)
Where required, they cover a wide range of issues on which the plan-making authority wishes to provide policy guidance to supplement the policies and proposals in Development Plan Documents (DPD).  They will not form part of the development plan or be subject to independent examination.

Sustainability Appraisal (SA)/ Strategic Environmental Assessment (SEA)
The Planning and Compulsory Purchase Act (2004), updated 2008 and 2009, requires Local Development Documents to be prepared with a view to contributing to the achievement of sustainable development. Sustainability appraisal is a systematic appraisal process. The purpose of sustainability appraisal is to appraise the social, environmental and economic effects of the strategies and policies in a Local Development Document from the outset of the preparation process. This will ensure that decisions are made that accord with sustainable development.

Tests of Soundness
See Soundness.

Village (or Parish) Design Statement (VDS)
The VDS is written by the relevant local community and includes a thorough consultation and community involvement process.  It describes the character of a village or parish including its countryside or landscape setting, the form of the settlement and the characteristics and details of the buildings and spaces within the village.  The VDS in the form of design guidance helps to inform planners, developers and other interested parties about the important characteristics of the village, as determined by that community, and will influence new development. If adopted by the District Council as Supplementary Planning Guidance / Document it will become a material consideration in the determination of a planning application.

Abbreviations:
AAP:
Area Action Plan
AMR: Annual Monitoring Report
CAB: Citizens Advice Bureau
DPD: Development Plan Document
JAAP Joint Area Action Plan
LDD: Local Development Document
LDF: Local Development Framework
LDS: Local Development Scheme
RSS: Regional Spatial Strategy
SA/SEA: Sustainability Appraisal/Strategic Environmental Assessment
SCI: Statement of Community Involvement
SPAG: Strategic Planning Advisory Group
SPD:
Supplementary Planning Documents
VDS: Village (or Parish) Design Statement